Jobs

Executive Director

Positon Details:

  • New Mexico Veterinary Medical Association
  • $50,000/year
  • Part-time
  • Flexible Hours, work mostly from home Must reside in New Mexico
  • Weekends, as needed
  • No Benefits

Send Resume and/or questions to: nmvma1@gmail.com
Deadline: February 2, 2024

Purpose/Scope

The purpose of this Position Description is to describe the requirements and responsibilities of the New Mexico Veterinary Medical Association (NMVMA) Executive Director. This Position Description applies to all activities conducted by the NMVMA Executive Director.

Position Qualifications

Minimal qualifications are a bachelor’s degree and at least 2 years of experience in business, association management, or veterinary medicine.

Appointment

This is a salaried position. Employment in this position is by the NMVMA Executive Board. The Executive Director will work under the direct review and guidance of the Executive Board.

Term

To be defined by the NMVMA Executive Board.

Responsibilities

Responsibilities include:

  1. The Executive Director will serve as the chief operating officer, recommend and participate in the formulation of new policies and make decisions within existing policies and guidelines as approved by the Association.
  2. The Executive Director will plan, organize, direct, and coordinate the programs and activities of the Association
    to assure that objectives are attained, plans fulfilled, and the member needs are met.
  3. The Executive Director will maintain effective internal and external relationships pertinent to the NMVMA.
  4. The Executive Director will, through management and leadership, achieve economical productive
    performance, forward-looking programming, and constructive growth of the association.
  5. The Executive Director is expected to attend allied professional meetings and legislative meetings, as appropriate, as a representative and spokesperson for the NMVMA.

Duties, Responsibilities and Authority:

Within the limits of the Bylaws and the NMVMA Policies and Procedures Manual, the Executive Director is responsible for and has commensurate authority to accomplish the duties set forth below:

Communications

Promote interest and active participation in the Association’s activities on the part of the membership and report activities of the NMVMA Executive Board and the Association through various communication vehicles (e.g., newsletter, bulletins, alerts, facsimile, e-mail, list serves).

  1. Provide written and oral communications to the Association’s various publics: membership, media, constituent veterinary associations, the general public, legislators, and regulatory agencies.
  2. Maintain effective relationships with other organizations and see that the position of the Association and its members is enhanced in accordance with the policies and objectives of the organization.
  3. Develop and publish, in collaboration with NMVMA Officers and Committees, the Association’s newsletter, public relations materials and brochures, membership database directory, and legislative/regulatory alerts.
  4. Organize and manage a legislative “key contact” network in collaboration with the Legislative Committee.
  5. Provide Board and Committee support as needed.
  6. Distribute media releases and arrange for media interviews as appropriate.
  7. Supply each Committee Chair, Board member, and Officer with a current copy of the NMVMA Policies and
    Procedures Manual at the beginning of their term.
  8. Write and produce the Roadrunner.

Conferences and Seminars

Responsibilities include:

  1. Conduct site search and negotiate contracts.
  2. Promote and publicize the event through mailings and media releases, operating within budget program
    objectives.
  3. Market the event to the appropriate audience and vendors.
  4. Solicit sponsorship support.
  5. Handle all aspects of registration and management.

Financial Management

Responsibilities include:

  1. Develop and implement an annual budget in cooperation with the Ways and Means Committee.
  2. Insure that all funds, fiscal assets, and other property of the Association are appropriately safeguarded and
    administered.
  3. Collect dues and other fees, and make bank deposits.
  4. Process credit cards for association services.
  5. Alert the Ways and Means Committee and/or Board of Directors of potential budgetary shortfalls.
  6. Insure proper filing of government documents and tax forms in collaboration with the Treasurer.
  7. Maintain business insurance and bank accounts in collaboration with the Treasurer.
  8. May not serve as a signator.

Government Relations

Responsibilities include:

  1. Manage the government relation’s role for the Association by facilitating communications between the organization’s legislative consultant, the Legislative Committee, and the Board of Directors.
  2. Work with the Legislative Committee and the Board of Directors in developing the legislative agenda.
  3. Assist with the preparation of testimony.
  4. Provide grassroots communication to the membership.
  5. Distribute legislative alerts to the membership and other individuals and/or organizations as appropriate.

Governance

Responsibilities include:

  1. Keep the Board of Directors fully informed on the conditions and operations of the association, and all important factors influencing them.
  2. Using an Executive Director Report Form, submit a report of activities and issues to the NMVMA Executive Board for each Board meeting.
  3. Recruit, interview and hire any NMVMA temporary employees.
  4. The Executive Director may, at his/her discretion, perform performance appraisals on temporary employees.
  5. Develop for purposes of day-to-day administration, specific policies, procedures and programs to implement
    general policies established by the Board of Directors.
  6. Orient newly elected officers, other Board members, and Committee Chairs.
  7. Provide the necessary liaison and support to the Officers, Committee Chairs, and Committees to enable them
    to properly perform their functions.
  8. See that Committee decisions and recommendations are submitted to the Board of Directors for approval.
  9. Facilitate the Association’s Strategic Plan.
  10. Develop the agenda for Board meetings with the President and prepare all pertinent materials for Board
    distribution at least 1 week prior to the meeting.
  11. Maintain all documents in the NMVMA Policies and Procedures Manual as described in the Policies and Procedures Manual Document Management SOP.

Administrative

Responsibilities include:

  1. Maintain database for members and non-members.
  2. Respond to inquiries from the membership and public.
  3. Maintain website and social media presence.
  4. Prepare written correspondence as needed and requested.
  5. Prepare the minutes for all NMVMA Board and committee meetings.

Reimbursable Expenses

Expenses will be reimbursed by the NMVMA as outlined in the Reimbursement of Expenses SOP.

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